We are seeking an organized, detail-oriented, and proactive Tender Administrator to join our team. In this role, you will manage the end-to-end administration of bid and tender submissions, ensuring strict compliance with public and private sector procurement guidelines. The ideal candidate will possess excellent written communication skills, strong project coordination abilities, and a proven track record of meeting tight deadlines in a fast-paced environment.
1. Tender Monitoring & Sourcing
Regularly monitor procurement portals, industry websites, and publications for relevant tender opportunities (RFPs, RFQs, EOIs).
Register company interest on procurement portals and manage login credentials/portal profiles.
2. Document Preparation & Submission
Review tender documentation and compile bid packs, ensuring all required mandatory documents (tax clearances, certifications, company profiles, financial statements) are accurate and up to date.
Format, edit, and proofread tender responses for clarity, accuracy, and brand alignment.
Coordinate the physical or digital assembly and submission of tenders strictly ahead of deadlines.
3. Stakeholder & Cross-Functional Coordination
Liaise with internal departments (Finance, Legal, Technical, Sales) to gather required information, pricing, and compliance documents.
Request and manage vendor/partner documents required for joint submissions.
Formulate and submit tender clarification questions to clients prior to deadines.
4. Administration & Compliance
Maintain an up-to-date repository/database of standard tender documentation, boilerplate responses, case studies, and reference letters.
Track the status of all submitted tenders and log outcomes (wins, losses, pending decision).
Schedule post-tender debriefs to analyze feedback and identify areas for improvement.
Qualifications & Requirements
Education: Bachelor’s Degree or Diploma in Business Administration, Procurement, Supply Chain Management, or a related field.
Experience: 2–4 years of experience in tender/bid administration or procurement.
Technical Skills:
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF editing tools.
Experience navigating online e-procurement portals and submission systems.
Key Competencies:
Exceptional attention to detail and strong proofreading skills.
Strong time-management and multi-tasking abilities under tight deadlines.
Excellent written and verbal communication skills.
What We Offer
Competitive Salary Negotiable